ENROLMENT PROCEDURE
PR-7-4
PROCEDURAL DOCUMENT
Effective date: 29-May-09
Rationale
First contact with a new family is very important to ensure positive relationships develop.
Purposes
To provide a set of consistent enrolment procedures.
When Prospective Parents First Visit the School
Office Staff, Principal or Deputy Principal:
- Establish that the family live in the designated school zone
- Tour the school.
- Introduce to Year 1, 2 or relevant teacher if available.
- Issue with relevant New Entrants forms and prospectus, or just a prospectus if an older child.
- Advise parent when visits can start and time school starts.
- Inform them you will need to see the student’s birth certificate or passport.
- Add to list of Expected New Entrants.
- Fill in visiting starting date, room number and room totals on Expected New Entrant list.
First Visit
Office Staff to:
- Take student and parent to room.
- Introduce to teacher.
- Sight and photocopy birth certificate or passport.
- Ensure all forms are completed (including visiting form).
Starting Date
Office Staff to:
- Write their enrolment number, class number, year and teacher on enrolment form.
- Write date in school stamp and date box at bottom right of form.
- Write in Register of Admissions
and Withdrawals their name and enrolment number in the alphabetical list
at the front (for quick reference).
- Write their full details in current year’s page.
- If the student is transferring from another school, request their school record cards by either faxing or emailing the request.
- Record what date records were requested in the Register of Admissions and Withdrawals.
- Fill in the information card with all details and file in the brown file box (for teachers’ reference).
- Enter student onto Musac Student Manager.
- Enter the student into ENROL with in 5 school days.
- Enter phone number on phone list (this will need to be updated and printed regularly).
- Add extra number to newsletter list (unless the student has an older sibling at the school).
- File their emergency evacuation form in the appropriate folder and add name to emergency list in the front of that folder.
- Add name to Emergency Drill Class List. (This will need to be updated and printed regularly.)
- Add name to Trip Form and Merit List on computer.
- Add name to Six-Year Net List on computer (if new entrant or under the age of 6).
- Get Principal to sign enrolment form above date in school stamp and date box.
- Give copy of enrolment form to teacher.
- File original of enrolment form in blue cabinet.
- 3rd copy, collated and then sent to Dental Clinic approximately once per term.
- When records are received from other schools, record date in Register of Admissions and Withdrawals.
Out of Zone Acceptance
For out of zone applications refer to Plateau School Enrolment Scheme
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