Effective date: 4 September 2012


EOTC assists students in developing the key competencies by extending their learning beyond the classroom.



Teachers leading trips involving outdoor pursuits activities should have appropriate training and must have practical experience.  A teacher leading an EOTC trip must have prior knowledge of the area, have a detailed route and activity plan, have a risk assessment management plan and procedures for emergency.  These must be approved by the Board of Trustees. 


A current First Aid qualification must be held by at least one adult participating in a major school trip. Parents will be informed as soon as possible if an accident occurs involving their child.  If groups are made and separate activities planned, each group must have a first aid kit. 

Risk Assessment Management

For trips which involve transporting students and for an overnight or longer stay, a Risk Assessment Management plan must be completed and approved.  


All vehicles and drivers must comply with current traffic laws and regulations.  Safety belts will be worn when travelling in cars.  Life jackets will be worn when in small boats.  Large boats will have a Certificate of Survey and skippers will hold a Commercial Launchmaster Licence. 


The Board of Trustees holds the ultimate responsibility and must ensure that a teacher undertaking an activity is competent to do so.  The teacher(s) leading an activity are at all time responsible for the students in their care.  Teachers must maintain standards of personal conduct commensurate with the expectation of the Board of Trustees and in keeping with the term “in loco parentis”.  No alcohol will be consumed on school trips. 

Adult: student ratios will vary according to the activity.  For field activities, camps and outdoor pursuits, a minimum of 1 adult to 8 children is required.  For hazardous activities, including the use of small boats a ratio of 1 adult to 4 children is required.  Adults participating as supervisors must be briefed in risk management and emergency procedures. 

Where a commercial operator or a tutor from an outside organisation is used, instructor competence and safety standards must be assessed.  Requirements laid down by the safety council, government department or sporting body for the activity can be consulted.  The teacher remains legally responsible for the students.

Parental Permission

Parents must be informed in writing 1-2 weeks before an outing. 

Parents have the right to withdraw a child from the EOTC programme.

Trips Requiring Transport - Parents will be notified where transport is being used.  A permission slip is required.  Some cost may be involved.

Teachers may, after consultation with the Principal and parents, refuse to take a student who may endanger themselves or other children.

Provision will be made at school for students not taking part. 

For all overnight or longer trips, the school will require a medical and health consent form for each student. 

The Principal and the Chairperson of the BOT must sight a Risk Management sheet prior to any major trip. 

All the parents going on major school trips (overnight or longer) will be given a copy of this EOTC Safety Procedural Document (PR-5-28) and a copy of the Transport Procedural Document (PR-5-26). 

Further Guidelines

Local venues - Students may participate in local EOTC outings (not using vehicles) without the written permission of parents.  A registered teacher leading a local excursion must notify the school office of departure time, intended route and time of return.  Teachers must fill out the check in form in the office foyer noting departure time. 

This procedural statement will be reviewed in conjunction with PR-2-7.